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Policy management made simple
From seamless approval workflows for policies creation to automated reminders and certification tracking, we take the hassle out of policy management so you can focus on what really matters.
End-to-end policy lifecycle management
From drafting to distribution and tracking, manage the entire policy lifecycle in one secure platform. Our automated (multi-step approval) workflows reduce policy creation and tracking time while maintaining precise version control and audit trails.
Smart distribution
Deliver the right policies to the right people while tracking acknowledgements, with interactive certifications and knowledge checks that ensure genuine understanding, not just checkbox compliance. When employees join or change roles, relevant policies are automatically distributed without manual intervention.
AI-powered policy support
Our AI assistant Policy Buddy handles routine policy questions 24/7, reducing HR workload considerably while ensuring employees get instant, accurate guidance when they need it most.
Streamlined policy creation and approval
Take control of your policies with a granular permission system that allows you to precisely control who can access, edit, and distribute policies across your organization. Accelerate policy creation with a multi-step approval process and integrate with your HR systems and Active Directory, ensuring employee data stays up to date.
Interactive employee engagement
Use interactive quizzes and checkboxes to reinforce employee understanding and track results to ensure awareness and create engagement. Seamlessly guide employees to disclose potential conflict of interest by integrity triggering an approval workflow and notifying the compliance team.
All content is optimized for mobile viewing, allowing employees to access and review policies wherever they are.
Analytics dashboard provides insights into policy comprehension rates and completion metrics, so you can identify areas that may need additional focus.
Why choose EQS Policies?
With support for 26 languages and mobile-friendly features, your team stays connected and efficient, no matter where they are.
How leading companies strengthen integrity with us
Join the ranks of over 8,000 trusted global brands who rely on EQS solutions for compliance, communication, and governance excellence.
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Paul Mustard
AB Company
Any Questions? Look Here
The Policies module is ideal for companies of all sizes that:
- Aim to simplify the process of distributing, confirming, and signing policies
- Want employees to have constant access to relevant policies
- Need to organize existing policies and maintain a clear version story
- Must demonstrate robust policy management in line with IDW PS 980 or ISO 19600 standards
Whether you are a small business or large corporation, Policies streamlines compliance management for your organization.
To distribute policies, simply upload employee data (at least names and email addresses) via Excel or synchronize with an existing HR system or Active Directory. You can send policies to all employees or specific target groups based on attributes like department or job title. New or transferring employees automatically receive the relevant policies without additional action from you. Employees receive an email with a link to the policy and can confirm receipt with a single click.
Policies can be uploaded as PDFs or created as HTML content. PDFs are ideal for maintaining original layouts, but HTML versions are more mobile-friendly. You can also create short versions of policies for easier reading on the go, making it more convenient for employees.
Policies can be made available to employees in any language worldwide. There are no restrictions regarding countries – you decide yourself which countries should be activated.
It is also possible to create policies in multiple languages. Employees will then automatically receive a specific policy in their preferred language if the policy is available in that language.
Policies can integrate with various systems like HR platforms and Active Directory to automate employee data management, policy distribution, and tracking, ensuring a seamless compliance experience.
Yes, Policies supports Single Sign-On (SSO). After a one-time setup, employees can log in using their existing credentials, such as their Windows password, streamlining access and increasing system adoption. We provide all the necessary information for your IT team to complete the setup.
Resources to learn more about EQS and building trust
Tailored solutions for every organization
Effortless policy management! Simplify policy creation, distribution, and tracking with our Policies module—your all-in-one compliance solution. We’re here to help you build an efficient policy system aligned with your needs!
