Fédération Française de Judo goes for Compliance Gold!

In its implementation plan, the FFJ outlined clear objectives, prioritizing the rapid deployment of a system to efficiently process and escalate whistleblowing reports while ensuring GDPR-compliant data security. To meet this need, the federation chose the Integrity Line module, which guarantees secure and anonymous handling of whistleblowing reports. Whistleblowers can access a secure interface to communicate confidentially with case managers, with the option to remain anonymous if desired.

Instead of developing an in-house tool, which would have required substantial time, financial resources, and personnel, the FFJ chose to rely on EQS Group to swiftly deploy their state-of-the-art platform, tailored to efficiently manage its compliance activities while fully addressing the federation’s security and confidentiality requirements.

Although the FFJ already had its own compliance management tools, it sought to further professionalize its processes, ensure more rigorous oversight and formalize compliance procedures in line with AFA requirements. This led to FFJ opting to integrate additional tools to complement the Integrity Line whistleblowing system: Approvals, to automate the approval processes for gifts, hospitality, and conflict-of-interest management; Policies, for managing internal policies and procedures; and Integrity Hub, a centralized portal that allows employees to stay informed on compliance matters and access all internal policies, among other resources.

The goal was to digitize compliance processes that were being managed manually and to centralize information in one place, making compliance management and monitoring more efficient.

As an example, the Policies module ensures continuous adherence to company policies through automated communications with employees. It streamlines the electronic collection of employee consent, tracks key indicators with detailed statistics, and formalizes the process through a clear information trail—especially useful during audits. Here again, the collection and processing of personal data required for these functionalities raised concerns about data protection. However, in opting for the EQS Compliance COCKPIT, the federation was assured of robust data security and gained greater visibility over data processing to maintain compliance with GDPR requirements.